R9CommitteePurposeGoals
| wdt_ID | wdt_created_by | wdt_created_at | wdt_last_edited_by | wdt_last_edited_at | Committee Name | Purpose | Goal(s) | Membership | Procedure(s) | Meeting Frequency |
|---|---|---|---|---|---|---|---|---|---|---|
| 1 | cais | 08/11/2024 07:39 AM | cais | 11/11/2024 12:12 PM | Audit Committee | The Audit Committee reviews the financial aspects of Region 9 income and expenditures to ensure that the Region is utilizing its funds to meet the Region Goals, the required aspects of Federal and State tax requirements, and to assure that the expenditures are properly documented by our Treasurer. | Perform full reviews of our financial accounts and compare to the approved annual budgets and supporting financial credit and debit statements to assure accuracy in our financial documents. Reviews shall, in general, follow the guidelines of the Section Financial Manual as developed in 2012. Notify the Treasurer and Region Board of Governors of any discrepancies in our accounting practices which do not meet the tax or fiduciary requirements of the Region Bylaws. | 1. Committee Makeup - The committee is made up one Chair and at least one other member. 2. Leadership and Organization - See above. 3. Committee Appointments - Committee members will be recruited by the Chair and recommended to the Board of Governors for approval. Bios of the recruited members shall be provided for the Board. | 1. The Committee shall function in accordance with the Region 9 Bylaws, and the current edition of Roberts Rules of Order - Newly Revised. 2. The Committee shall follow the ASCE Section Financial Manual guidelines for independent reviews in our audits. 3. Audits shall occur at least one every fiscal year | The yearly audit shall occur once within each fiscal year, preferably within 2 months of the end of the fiscal year end of September 30. |
| 2 | cais | 08/11/2024 07:41 AM | cais | 08/11/2024 07:41 AM | Awards Committee | The purpose is to recognize individuals for outstanding achievements or leadership in civil engineering, or who through their work, support and advance the profession, and to recognize outstanding Civil Engineering projects in ASCE Region 9. The Awards Committee (AC) is responsible for coordinating the nomination and selection of Region 9 award recipients with Sections, Branches and Groups, and coordinating the nomination and selection of candidates for Society award consideration. | • Annually recognize outstanding individuals and civil engineering projects in Region 9 through an awards program and awards ceremony. • Establish and maintain an AC Operations Manual. • Coordinate award nominations with the four Sections. • Maintain and update the Region 9 Awards nomination website. • Solicit the assistance of the Younger Members Committee and YMFs in identifying possible candidates for awards designated specifically for younger members. • Solicit assistance from the Student Chapter and Branch leadership in identifying possible candidates for awards designated specifically for students, student chapter advisors and professional practitioner advisors. • Solicit the assistance of the Sections, Branches, Groups and Committees in identifying nominees for all award categories. • Support the annual Infrastructure Symposium and sponsorship. | 1. Committee Makeup The Committee shall consist of a chairperson (appointed by the BOG) and at least one ASCE member volunteer from within each Region 9 Section. The Committee membership is open to all interested members. 2. Leadership and Organization The Committee leadership consists of a chairperson and committee members as needed (selected by the Chair). The chair shall provide a monthly written report of the committee activities prior to each BOG meeting. 3. Committee Appointments The Committee chair shall be as selected by the BOG and shall serve a term as set at the pleasure of the BOG. | 1. The Committee shall function in accordance with the Region 9 Bylaws, and the current edition of Roberts Rules of Order - Newly Revised. 2. The Committee will hold monthly conference calls at a date and time set by the chairperson, and other ongoing correspondence as required to maintain the awards program. | The Committee monthly conference calls will be held, as needed, during the calendar year, and as additionally necessary to support the activities of the AC and Infrastructure Symposium. |
| 3 | cais | 08/11/2024 08:14 AM | cais | 08/11/2024 08:14 AM | Board for Professional Engineers, Land Surveyors, and Geologists (BPELSG) Committee | To provide a liaison between the ASCE Region 9 Board of Governors and the BPELSG Board. | • Assist the BPELSG Board with matters pertaining to Civil Engineers • Provide BPELSG Board with information regarding ASCE initiatives • Attend all BPELSG Board meetings | 1. Committee Makeup Region 9 Governor - Chair Additional Members: as needed based on meeting location 2. Leadership and Organization 3. Committee Appointments As needed. | The Committee shall function in accordance with the Region 9 Bylaws, guided by the current edition of Roberts Rules of Order - Newly Revised and following professional decorum to encourage participation by all members. Periodic reports will be provided to the Board of Governors. | Meetings shall be as established by the BPELSG Board. Meetings are one or two days and are located throughout California. |
| 4 | cais | 08/11/2024 08:17 AM | cais | 08/11/2024 08:17 AM | Disaster Preparedness Committee | To insure ASCE Region 9 is ready with a large number of certified SAP Evaluators that will respond to any disaster in California. | a. Ensure the database of ASCE Safety Assessment Program (SAP) Evaluators has up-to-date contact information b. Increase the number of certified SAP Evaluators from 500 to 5000 c. Conduct an annual exercise to determine the number of Evaluators who would respond to a disaster d. Promote SAP Evaluator ‘volunteerism’ throughout Region 9 members (to retain volunteers) | 1. Committee Makeup Chair Section Representatives San Francisco Sacramento Los Angeles San Diego Cal OES Representative 2. Leadership and Organization Besides a committee chair, a secretary will be appointed to serve an undefined period. The secretary will take minutes of committee meetings and keep a running log of DP activities and involvement in disasters and exercises. The secretary will not be required to keep the SAP evaluator database current. That will be accomplished by other means. 3. Committee Appointments Section Representatives are designated by each Section President | 1. The Committee shall function in accordance with the Region 9 Bylaws, and the current edition of Roberts Rules of Order - Newly Revised. 2. The current Lead Statewide Safety Assessment Program Coordinator for Cal OES (currently Jim Barnes, P.E.) will be invited to participate in committee meetings and will be copied on minutes of these meetings. 3. Meetings will be held by teleconference set up by the Chair and held monthly initially, then bi-monthly as the need diminishes. 4. Minutes will contain specific Action Items, Person Responsible with Due Dates. 5. Copies of draft and approved minutes will be posted in the Region 9 ‘cloud storage’ under the DP Committee folder. | Every 1 to 2 months over the fiscal year, the Committee will meet by conference call. Dates and times to be determined based on availability. |
| 5 | cais | 08/11/2024 08:18 AM | cais | 08/11/2024 08:18 AM | Membership Committee | To provide the ASCE Region 9 Board of Governors (BOG) and members with current information on membership, to recruit new ASCE members and to inform the membership of the benefits and services of Region 9 and the Society. The Membership Committee (MC) monitors ASCE membership in Region 9, directs membership campaigns to recruit new ASCE members and participates in section, branch and student activities of Region 9 for the purpose of advancing knowledge and membership in ASCE. | • Communicate current membership information and trends to the BOG. • Coordinate with Sections, Branches and Groups on membership drives. • Communicate the membership benefits and services of Region 9 and the Society to the Sections, Branches and Groups. • Foster new activities of interest for the Region 9 membership. | 1. Committee Makeup The Committee shall consist of a chairperson (appointed by the BOG) and at least one ASCE member volunteer from within each Region 9 Section. The Committee membership is open to all interested members. 2. Leadership and Organization The Committee leadership consists of a chairperson and committee officers as needed (selected by the Chair). The chair shall provide a monthly written report of the committee activities prior to each BOG meeting. 3. Committee Appointments The Committee chair shall be as selected by the BOG and shall serve a term as set at the pleasure of the BOG. | 1. The Committee shall function in accordance with the Region 9 Bylaws, and the current edition of Roberts Rules of Order - Newly Revised. 2. The Committee will hold monthly conference calls at a date and time set by the chairperson. | The Committee monthly conference calls will be held, as needed, during the calendar year, and as additionally necessary to support the membership activities of Region 9. |
| 6 | cais | 08/11/2024 08:20 AM | cais | 08/11/2024 08:20 AM | Nominating Committee | The Nominating Committee is a subcommittee of the Board of To recruit ASCE members in good standing to serve as members of the Region 9 Board of Governors. Governors and is primarily responsible for candidate selection for open Board positions. The Nominating Committee is also responsible for advertising open positions, verifying candidate eligibility, coordinating interviews of candidates and notifying the Society of the candidate selections. | • Identify Board of Governor open positions. Annually, not later than July 1st, identify Board of Governor openings that will occur in the following fiscal year. • Seek eligible ASCE members as candidates for open Board of Governor positions. o Advertise elected Section Governor open positions in the publication of the target Section not later than November 1st for candidate commitments due as of December 1st. o Advertise appointed Governor At-large open positions in all four Sections not later than May 1st for candidate commitments due as of June 1st. • Review and verify candidate eligibility as ASCE members in good standing (ASCE leadership experience is encouraged). • Establish interview dates and times with the Board of Governors as follows: o January face to face Board of Governor’s meeting for the position of elected Section based Region Governor. o June face to face Board of Governor’s meeting for the position of appointed Governor At-large. • Maintain communications with the Region 9 Director and the Secretary of the ASCE Board of Direction on the selection of candidates in the timeframe established by the Society. • Upon election/selection of the Governors, issue the Region 9 Welcome Packet and invite the new Governors to the September Board of Governors Face to Face meeting. | 1. Committee Makeup The Committee shall consist of a chairperson (appointed by the Region 9 Board of Governors), the Board of Governors and all Section Presidents. 2. Leadership and Organization The Committee leadership consists of a chairperson and committee members. The chair shall provide a monthly written report of the committee activities prior to each BOG meeting. 3. Committee Appointments The Committee chair shall be as selected by the BOG and shall serve a term as set at the pleasure of the BOG. | 1. The Committee shall function in accordance with the Region 9 Bylaws, and the current edition of Roberts Rules of Order - Newly Revised. 2. The Committee will hold monthly conference calls, as needed, at a date and time set by the chairperson, and other ongoing correspondence as required to maintain the nomination selection process in accordance with the established Committee Goals. | The Committee monthly conference calls will be held, as needed, during the calendar year, and as additionally necessary to support the activities of the Nominating Committee. |
| 7 | cais | 08/11/2024 08:21 AM | cais | 08/11/2024 08:21 AM | Sustainability Committee | Support ASCE Region 9 and ASCE Society’s Sustainability Initiatives | Hold conference calls every 2-3 months with a Committee composed of representatives from all ASCE Section Sustainability Committee chairs and interested Branch Sustainability Committee chairs to: A. Promote sustainability in infrastructure (Strategic Plan Goal 3, Objective 3.1.1) B. Coordinate and share sustainability activities (Strategic Plan Goal 3, Objective 3.1.2) C. Encourage Envision certification by all ASCE members (Strategic Plan Goal 3, Objective 3.1.3) D. Encourage more sustainability infrastructure projects from California that are submitted to the Institute for Sustainable Infrastructure(ISI) for formal sustainability rating. (Strategic Plan Goal 3, Objective 3.1.4) | 1. Committee Makeup Committee will be led by a chair assigned by ASCE Region 9 Director with at least four committee members from sustainability chairs from each ASCE Sections in ASCE Region 9, an ASCE Region 9 Governor liaison, and other interested ASCE members and leaders in sustainability. 2. Leadership and Organization The Committee will be led by a committee chair who is an Envision SP and/or LEED AP. The committee will meet every 2-3 months by conference call and seek to hold one face-to-face meeting annually. 3. Committee Appointments Committee appointments will be made whenever an officer transition or vacancy occurs in any of the four ASCE Section sustainability committee chairs. Such appointments of new Section sustainability committee chairs for the committee will be the responsibility of the current ASCE Section president presiding over the Section. | The Committee shall function in accordance with the Region 9 Bylaws, and the current edition of Roberts Rules of Order - Newly Revised. | Every 2-3 months over fiscal year the Committee will meet by conference call and once face to face. Date and time to be determined based on availability. |
| 8 | cais | 08/11/2024 08:22 AM | cais | 08/11/2024 08:22 AM | Transportation & Development Committee | The purpose of the Transportation Committee is to provide ASCE Region 9 members, concerned with statewide transportation policies, funding and financing, regulatory requirements, project delivery and legislation, a central location to review, discuss and establish positions with their peers on issues affecting statewide transportation infrastructure. The Transportation Committee exists to monitor and establish positions on statewide transportation infrastructure funding, regulatory requirements and proposed legislation consistent with ASCE Policies. | • Communicate the Transportation Committee positions, as approved by the BOG, to all Sections. (Strategic Plan Goal 1, Objective 1.1) • Remain current on annual statewide transportation infrastructure legislative proposals by utilizing the Region 9 Lobbyist and Bill Search reports. Recommend positions to be taken on legislation by the Region 9 Board of Governors (BOG). (Strategic Plan Goal 2, Objective 2.1) • Utilize Committee Members for transportation infrastructure advocacy consistent with ASCE Policies and hold an annual Committee State Capitol visit to legislators and Agency Department Heads to advocate ASCE’s views. (Strategic Plan Goal 2, Objective 2.1) • Use partnerships and coalition building opportunities to enhance transportation infrastructure advocacy. • Support the Annual Infrastructure Symposium. • Annually review the Transportation Policy Position Paper and present updates for review by the BOG. | 1. Committee Makeup The committee shall consist of a chair (appointed by the BOG) and vice-chair (recommended by the committee membership by simple majority vote and appointed by the Committee Chair) and at least one ASCE member volunteer from within each Region 9 Section. The Committee membership is open to all interested members. 2. Leadership and Organization The committee leadership consists of a chair and vice-chair and committee officers as needed (selected by the Chair). The chair shall provide a monthly written report of the Committee activities prior to each BOG meeting. 3. Committee Appointments The committee chair shall be as selected by the BOG and shall serve a term as set at the pleasure of the BOG. | 1. The Committee shall function in accordance with the Region 9 Bylaws, and the current edition of Roberts Rules of Order - Newly Revised. 2. The Committee will hold monthly conference calls at a date and time set by the chair. | The Committee monthly conference calls will be held, as needed, during the regular legislative calendar, typically January to September, and as additionally necessary to support the Annual Infrastructure Symposium or other transportation infrastructure issues of concern. An annual fly-in to Sacramento for a State Capitol visit will typically be held in June. |
| 9 | cais | 08/11/2024 08:24 AM | cais | 08/11/2024 08:25 AM | Water and Environment Committee | To provide policy direction to the Region 9 Board of Governors on matters pertaining to water and the environment. | • Develop policy statements for water and the environment • Review pending legislation and advise positions and-or amendments, based on Region 9 policy • Work with government officials (elected and non-elected) and others to advocate on behalf of ASCE policy and to provide information on critical water, environment and infrastructure issues. | 1. Committee Makeup Voting members (one per section): San Francisco Sacramento Los Angeles San Diego Governor Liaison Legislative advocate 2. Leadership and Organization Chair 3. Committee Appointments By vote. | The Committee shall function in accordance with the Region 9 Bylaws, guided by the current edition of Roberts Rules of Order - Newly Revised and following professional decorum to encourage participation by all members. Periodic reports will be provided to the Board of Governors. | Meetings every 1-2 months, usually by phone. Annual infrastructure symposium in March. Legislative Day at the State Capitol: June or July |
| 10 | cais | 08/11/2024 08:31 AM | cais | 08/11/2024 08:31 AM | Younger Member Committee | The committee purpose is to act as a liaison to the YMFs of each Section within Region 9. It also aims to utilize its resources to support YMF initiatives on a region level. | ● Communicate requests from the YMFs in the region for support to the Region Board. ● Communicate requests from the Region Board to the YMFs in the region. ● Develop strategies to utilize committee and region resources to support student transition and the YMFs in the Region. ● Act as a resource for Younger Members and students who relocate or travel to or within the Region. Student transition within the region | 1. Committee Makeup The committee is made up of five members that includes a chair and one representative from each Section. Voting Members (One per section and Chair) Chair San Francisco Section Sacramento Section Los Angeles Section San Diego Section 2. Leadership and Organization Chair 3. Committee Appointments Each section appoints their own representative to the committee. The committee may recommend a chair. The Region 9 Board of Governors selects the Chair per Region 9 Bylaws. | The Committee shall function in accordance with the Region 9 Bylaws, and the current edition of Roberts Rules of Order - Newly Revised. | Meetings once a quarter by conference call. Annual meeting at WRYMC in January or February. |
| 11 | cais | 08/11/2024 08:31 AM | cais | 08/11/2024 08:31 AM | Communication with Sections and Branches Committee | |||||
| 12 | cais | 08/11/2024 08:31 AM | cais | 08/11/2024 08:31 AM | Infrastructure Symposium Committee | |||||
| 13 | cais | 08/11/2024 08:33 AM | cais | 08/11/2024 08:33 AM | Government Relations Committee | To provide ASCE Region 9 members, a central location to review, discuss and establish positions with their peers on issues affecting civil engineering. The Government Relations Committee (GRC) monitors and recommends positions on statewide legislative and regulatory proposals that affect civil engineers but do not fall within the purview of other standing Region 9 committees, consistent with ASCE policies. The committee is also responsible for the Region 9 annual State Capitol fly-in and the follow up local drive-in visits with legislators. In addition, GRC recommends candidates for gubernatorial appointment to the Region 9 Board of Governors (BOG). | • Communicate the GRC positions, as approved by the BOG, to all Sections. (Strategic Plan Goal 1, Objective 1.1) • Remain current on legislative and regulatory proposals by utilizing the Region 9 Lobbyist and Bill Search reports. Recommend positions to be taken on legislation by the Region 9 BOG. (Strategic Plan Goal 2, Objective 2.1) • Plan the annual State Capitol fly-in and the follow up drive-in visits to legislators to advocate ASCE’s views. (Strategic Plan Goal 2, Objective 2.1) • Use partnerships and coalition building opportunities to enhance infrastructure advocacy and other policy initiatives approved by the Region 9 BOG. • Support the annual Infrastructure Symposium. | 1. Committee Makeup The Committee shall consist of a chairman (appointed by the BOG) and at least one ASCE member volunteer from within each Region 9 Section. The Committee membership is open to all interested members. 2. Leadership and Organization The Committee leadership consists of a chairman and committee officers as needed (selected by the Chair). The chair shall provide a monthly written report of the committee activities prior to each BOG meeting. 3. Committee Appointments The Committee chair shall be as selected by the BOG and shall serve a term as set at the pleasure of the BOG. | 1. The Committee shall function in accordance with the Region 9 Bylaws, and the current edition of Roberts Rules of Order - Newly Revised. 2. The Committee will hold monthly conference calls at a date and time set by the chairman. | The Committee monthly conference calls will be held, as needed, during the regular legislative calendar, typically January to September, and as additionally necessary to support the annual Infrastructure Symposium or other transportation infrastructure issues of concern. An annual fly-in to Sacramento for a State Capitol visit with the legislators will typically be held in spring. This will be followed by a local drive-in visit with the legislators in fall. |
| 14 | cais | 08/11/2024 08:34 AM | cais | 08/11/2024 08:34 AM | History and Heritage Committee | |||||
| 15 | cais | 08/11/2024 08:34 AM | cais | 08/11/2024 08:34 AM | Engineers without Borders Committee | |||||
| 16 | Infrastructure Policy Committee | |||||||||
| 17 | Justice Equity Diversity & Inclusion (JEDI) Committee | |||||||||
| Committee Name | Purpose | Goal(s) | Membership | Procedure(s) | Meeting Frequency |